Personal Assistantship

Arevik Gazarian | Personal Assistant | Radisson Blu Belorusskaya Hotel

What is Personal Assistantship?

A Career in Personal Assistantship is very intriguing. Understanding Why one wants to choose a Career in Personal Assistantship is phenomenally more important than figuring out How to get into Personal Assistantship. The internet is a great source of information on Personal Assistantship, but it is second best to learning about the same from a real professional.

Personal Assistant Arevik Gazarian is an experienced professional with 0 years & 2 months in Personal Assistantship. Personal Assistant Arevik Gazarian outlines Personal Assistantship as:

A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal tasks. An assistant helps with time and daily management, scheduling of meetings, correspondence, and note-taking. The role of a personal assistant can be varied, such as answering phone calls, taking notes, scheduling meetings, emailing, texts etc.

How Personal Assistant Arevik Gazarian got into Personal Assistantship?

I graduated from Plekhanov Russian University of Economy. I finished the faculty of International Relations. I have worked as a Personal Assistant to a General Manager of Radisson Blu Hotel in Moscow. I freelanced for FIFA Football World Cup.

Personal Assistant Arevik Gazarian's Talk on Personal Assistantship

The Role of a Personal Assistant: Skills, Challenges, and Rewards In today's fast-paced business environment, the role of a personal assistant (PA) has evolved into a dynamic and multifaceted career choice. Personal assistants serve as the right hand to executives and high-profile individuals, managing their schedules, facilitating communication, and ensuring operational efficiency. With a blend of administrative expertise and interpersonal skills, personal assistants are indispensable contributors to organizational success. What Is Personal Assistantship Defining Personal Assistantship Personal assistantship is more than just a clerical role; it encompasses the responsibilities of organizing an executive's professional life while maintaining discretion and efficiency. A personal assistant acts as an essential support system, managing tasks that range from scheduling meetings to providing translation services. Erevik Gazaryan emphasizes that the Western perception of this role views PAs as strategic partners rather than merely secretaries, a perspective that elevates the profession's status. The Importance of a Personal Assistant The significance of personal assistants extends into various industries and involves high levels of organization and communication skills. Erevik, who worked closely with a German general manager at a prestigious hotel in Moscow, highlights the crucial role PAs play in maintaining workflow and ensuring smooth interactions in a multicultural business environment. The perception of a personal assistant as a vital collaborator underscores the importance of this career in today's interconnected world. Education Foreign Languages Proficiency in foreign languages is a critical asset for personal assistants, particularly those working in international environments. As Erevik shares, his experience necessitated fluency in English to communicate effectively with his German boss. Knowledge of additional languages, such as Spanish and Italian, not only enhances communication but opens up diverse opportunities in multinationals, making language skills a competitive advantage in the job market. Computer Knowledge In the digital age, strong computer skills are fundamental to the personal assistant role. Familiarity with software like Microsoft Office is essential for creating presentations and managing documents efficiently. Erevik stresses the necessity for advanced skills in programs such as PowerPoint, which are frequently used for high-stakes presentations. This technological adeptness ensures that PAs can expertly handle their executive's administrative needs, allowing them to focus on strategic decision-making. Basic Psychology An understanding of basic psychology can significantly improve communication and interpersonal relationships in the workplace. Erevik highlights the importance of emotional intelligence in facilitating effective interactions between executives and clients. By developing a keen awareness of human behaviors and motivations, personal assistants can navigate complex interpersonal dynamics, resulting in smoother negotiations and improved collaboration. Industry Knowledge Knowledge of the specific industry in which a personal assistant operates is paramount for success. Understanding market trends and sector-specific challenges enables PAs to provide informed assistance. For instance, Erevik's experience in the hospitality sector equipped him with insights that enhanced his effectiveness, as industry knowledge can allow PAs to anticipate their boss's needs and contribute more meaningfully to discussions. Skills Negotiation Skills Strong negotiation skills are a must-have for personal assistants, especially when dealing with diverse stakeholders. Erevik recounts his experiences at meetings where he acted as a translator, enabling his boss to focus on strategic responses rather than linguistic hurdles. The ability to effectively negotiate can facilitate smoother interactions and foster positive relationships between parties. Time Management Effective time management is essential for personal assistants, who must juggle multiple responsibilities and ensure their bosses' schedules run seamlessly. Erevik mentions using online calendars to manage his boss's time efficiently, showcasing an organized approach that directly impacts productivity. Time management enables PAs to prioritize tasks effectively, ensuring that critical activities are accomplished without unnecessary delays. Diplomacy Diplomatic skills are vital in maintaining professionalism and harmony in workplace interactions. Erevik emphasizes the significance of diplomacy learned from his experience in the hotel sector, where he developed strategies to handle sensitive situations without direct confrontation. This skill helps PAs navigate challenging interactions while preserving relationships, which is crucial in high-stakes environments. Intercultural Communication With PAs often working in multinational settings, intercultural communication skills are indispensable. Erevik stresses the importance of understanding different conversational styles and cultural norms to facilitate effective communication. By developing proficiency in this area, personal assistants can enhance their effectiveness and foster positive cross-cultural relationships. Positives Working with VIPs One of the most rewarding aspects of being a personal assistant is the opportunity to work closely with high-profile individuals and executives. Erevik shares his pride in his current work with notable personalities during the World Cup, underscoring how such interactions can be both inspiring and motivational. This exposure often leads to invaluable learning experiences and personal growth. Prestigious Job The role of a personal assistant is often viewed as prestigious, showcasing a level of responsibility and trust. Erevik points out that being a PA places individuals at the heart of decision-making processes, which offers a great sense of accomplishment. Although societal perceptions may vary, the career is esteemed within many organizations, elevating the professional standing of those in the role. Networking Opportunities Personal assistants frequently find themselves in positions that enhance networking possibilities. Erevik sees the value in building connections with talented professionals across various sectors, facilitating career mobility and opportunities for advancement. This networking not only broadens one’s professional horizons but also fosters potential collaborations that can benefit both the PA and their employer. High Salary Financial compensation is a significant attraction for many considering a career as a personal assistant. Erevik notes that personal assistants typically enjoy competitive salaries, making the role a viable option for those seeking financial stability while engaging in meaningful work. Salaries can vary depending on experience and industry, but this aspect remains an appealing feature of the profession. Special Status in the Company Being recognized as a personal assistant often comes with a certain status within the organization. Erevik emphasizes the attention and respect that accompanies the role, which can foster a sense of pride and belonging in the workplace. This unique position can also yield significant influence over organizational dynamics, allowing PAs to be effective change agents. Challenges Being Flexible Flexibility is a crucial trait for personal assistants, who often face unpredictable demands. As Erevik notes, even when an assistant may believe they are right, they must remain loyal to their boss and adapt to changing circumstances. This ability to pivot highlights the critical nature of resilience in performing effectively in such roles. 24/7 Availability The expectation of being available at all times can pose a significant challenge in life-work balance for personal assistants. Erevik recalls instances when he had to respond to urgent needs during personal time, showcasing the demanding nature of the job. This constant readiness can lead to stress but is often essential for meets the intense demands placed on executives. Invisibility Often described as the “shadow” of their boss, personal assistants can find themselves in roles that require them to maintain a degree of invisibility. Erevik discusses the importance of being behind the scenes, where their contributions may go unnoticed. This expectation can be demotivating for some, as recognition for hard work may not always be forthcoming. Human Factor Navigating the emotional landscape of personal relationships in the workplace is another challenge for personal assistants. Erevik notes that personal assistants may become targets for stress-related outbursts from their bosses. This human factor requires patience and emotional resilience as assistants manage their own feelings while supporting their superiors. Non-Disclosure Maintaining confidentiality is a cornerstone of the personal assistant role, often involving sensitive information about their employers’ personal and professional lives. Erevik emphasizes the importance of discretion and the complexities that arise when personal situations intersect with professional duties. Upholding non-disclosure agreements is critical, establishing trust and integrity in the role. A Day Of An Average Day as a Personal Assistant The daily life of a personal assistant is anything but monotonous, encompassing a range of activities tailored to support their boss. As Erevik shares, a typical day involves organizing appointments, facilitating communications, and managing last-minute requests, such as ordering flowers for a spouse’s birthday. The role requires an agile mindset, with assistants adapting to fluid situations and prioritizing tasks to ensure their bosses can focus on their core responsibilities. Each day presents fresh challenges and opportunities, underscoring the dynamic nature of being a personal assistant. This role requires constant vigilance and an ability to anticipate needs, illustrating how personal assistants can significantly impact their executive's productivity and success. Conclusion The career of a personal assistant presents a unique blend of challenges, rewards, and professional growth opportunities. With essential skills ranging from communication to organization, personal assistants play a pivotal role in enabling their bosses to thrive in various environments. As outlined by Erevik Gazaryan, a personal assistant's journey can be incredibly fulfilling, surrounded by industry leaders and influential figures, all while continually enhancing one's professional capability. Embracing the highs and navigating the lows of this role can lead to remarkable personal and career advancements, making it a worthwhile pursuit for many.

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Personal Assistantship?

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Links for this Talk

Personal Assistant Arevik Gazarian's LifePage:

[LifePage]
https://www.lifepage.in/page/arevikgazarian

LifePage Career Talk on Personal Assistantship

[Career]
https://www.lifepage.in/careers/personal-assistantship

[Full Talk]
https://lifepage.app.link/20180712-0001

[Trailer]
https://www.youtube.com/watch?v=BiKr8PBoOKg

(Personal Assistantship, Arevik Gazarian, Redisson Blu Belorusskaya Hotel, Personal Assistant, Secretary, PA, Office Administration, Company Secretaryship)

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