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Secretaryship

Secretary Varsha V R talks about Secretaryship course, what is Secretaryship and other details about a Career in Secretaryship.

















Secretaryship

Varsha V R | Secretary | Jindal Aluminium Ltd






What is Secretaryship?


There are many nuances of a Career in Secretaryship. Unfortunately, it is very difficult to find information about What Secretaryship actually is. Most pages on the internet just talk about How to get into Secretaryship. The most authoritative source of information on Secretaryship is someone with real experience in it.

With 29 years & 9 months of professional experience, Secretary Varsha V R understands Secretaryship. According to Secretary Varsha V R, Secretaryship is:

Secretaryship is a profession where a person, usually an official, is in charge of the records, correspondence, minutes of meetings, and related affairs of an organization, company, association, etc.





How Secretary Varsha V R got into Secretaryship?


After completing my Diploma in Secretarial Practice, I joined Fluro Start Pvt. Ltd. as Secretary to the Managing Director in 1990. After a few years, I moved to Jindal Aluminium Ltd. where I served as Secretary to the Managing Director until my retirement in 2016.





Secretary Varsha V R's Talk on Secretaryship


Session Image
The Role of Secretaryship: Navigating the Path of an Executive Assistant


In the bustling corridors of business, the role of a secretary often serves as the backbone of executive operations. Varsha VR, an experienced professional in secretaryship, sheds light on the multifaceted duties and remarkable insights that come with this vital career. Through her journey, she emphasizes the unique skill set, educational background, and real-world challenges that shaped her career as a secretary, making it a profession worth exploring.

What Is Secretaryship?


Secretaryship encompasses a broad spectrum of responsibilities aimed at assisting senior management, particularly the Managing Director (MD), in their day-to-day tasks. This role frequently involves preparing detailed reports, managing files, scheduling appointments, arranging travel, and facilitating communication across departments. For Varsha, this meant being at the epicenter of business decisions, where the ability to convert raw data into comprehensive reports became essential. The fast-paced environment she navigated positioned her as a critical liaison between the MD and various department heads, demonstrating the profound impact secretaries have on organizational efficiency.

Education


Commerce

### Commerce Image

A solid foundation in commerce is crucial for anyone aspiring to succeed in secretaryship. A background in subjects like Accountancy and Economics equips aspiring secretaries with the commercial acumen necessary to engage confidently in discussions involving business strategies and financial terms. Varsha highlights that understanding the financial language of the organization is key to performing her duties effectively, as it enhances the ability to align with the strategic goals of the MD and senior management.

Business Laws

### Business Laws Image

Knowledge of business laws is vital in secretaryship, as it ensures that all decisions made within the company comply with the legal frameworks governing the industry. Varsha emphasizes that a firm grasp of legal principles not only helps secretaries navigate complex situations but also protects the organization from potential legal pitfalls. This understanding adds credibility to the secretary's role and allows them to contribute meaningfully during high-stakes discussions.

Statistics

### Statistics Image

The ability to interpret and present statistical data is a pivotal skill for secretaries. Being adept with statistics allows secretaries like Varsha to create informative reports that drive executive decision-making. Over the course of her career, she learned to distill complex data into clear, actionable insights, making it easier for the MD to make informed business decisions based on the reports she provided.

MS Office

### MS Office Image

Proficiency in MS Office software is non-negotiable for secretaries. Varsha notes that she relied heavily on MS Word for report preparation, MS Excel for data analysis, and MS PowerPoint for presentations. Understanding these tools enhances a secretary's efficiency in managing documentation and communication, laying the groundwork for smoother operational workflows. The interplay of these skills showcases how technology simplifies intricate tasks in today’s business landscape.

Industry Knowledge

### Industry Knowledge Image

Familiarity with the specific industry in which one operates is incredibly beneficial for secretaries. Varsha underscores that without an understanding of industry-specific jargon and trends, it becomes challenging to provide effective support to senior management. This knowledge not only aids in the execution of day-to-day tasks but also empowers secretaries to anticipate the needs of the MD and respond proactively.

Skills


Time Management

### Time Management Image

Time management stands out as a paramount skill for secretaries. With countless tasks to juggle in a limited timeframe, secretaries like Varsha must prioritize effectively to ensure that all responsibilities are met promptly. Her ability to manage time efficiently allowed her to support the MD's busy schedule, which depended on receiving timely reports and updates to make critical business decisions.

Typing Skills

### Typing Skills Image

Fast and accurate typing is essential for effective communication in the role of a secretary. Varsha highlights that typing not only facilitates the preparation of correspondence and reports but also helps in recording important meeting minutes swiftly. The demand for speed in transcription underscores the importance of developed typing skills in maintaining the flow of information within the organization.

Communication Skills

### Communication Skills Image

Excellent communication skills are indispensable for secretaries, as they serve as key intermediaries between various stakeholders. Varsha points out that fluency in communication enables secretaries to convey information clearly to employees, clients, and management alike. This capacity to articulate ideas and facilitates understanding is vital for fostering a collaborative work environment.

Patience

### Patience Image

Given the diverse pressures of the job, patience is a fundamental trait for success in secretaryship. Varsha insists that the ability to stay calm under pressure allows secretaries to tackle multiple issues simultaneously without compromising quality. Patience is particularly valuable when dealing with demanding situations, ensuring that each task is addressed thoughtfully and efficiently.

Positives


No Job Targets

### No Job Targets Image

One of the appealing aspects of secretaryship is the absence of rigid job targets. Unlike sales roles that are driven by numbers, secretaries can focus on ensuring smooth operations without the pressure of constantly meeting quotas. Varsha appreciates this aspect, noting that it allows her to devote her full attention to supporting the MD's strategic objectives.

Exposure

### Exposure Image

The role provides extensive exposure to high-level management and decision-making processes. Varsha recalls how her daily interactions with the MD and other senior executives enriched her professional knowledge and experience. This exposure not only broadens a secretary's understanding of the business landscape but also offers invaluable insights into leadership and management practices.

Strong Networking

### Strong Networking Image

Through her role, Varsha built a formidable network across the organization. This network includes influential figures from various departments, which can significantly benefit her career in the long run. The connections established in secretaryship often provide avenues for growth and professional development, reinforcing the value of cultivating relationships within the corporate sphere.

Recognition

### Recognition Image

Secretaries often receive acknowledgment for their contributions, which can foster a sense of pride and fulfillment. Varsha highlights the trust placed in her by senior management, stating that her efforts were recognized and appreciated, which further motivated her to excel in her role. This recognition can lead to increased responsibility and influence within the organization.

Respect

### Respect Image

Being the representative of a high-ranking executive, secretaries naturally command respect within the organization. Varsha noted that her position afforded her a level of esteem comparable to that of senior management, as she was often communicating on their behalf. This respect enhances the secretary’s authority and facilitates easier collaboration with colleagues across the board.

Challenges


Fast Paced Job

### Fast Paced Job Image

The fast-paced nature of secretaryship can pose significant challenges, requiring professionals to stay agile and adaptable. Varsha acknowledges that the demanding pace of work can lead to stress, especially when critical tasks need to be completed urgently. Embracing continuous practice and developing effective coping strategies are essential in overcoming these challenges.

Meeting Expectations

### Meeting Expectations Image

Secretaries often face high expectations, particularly from senior management. Varsha candidly shares that her MD sometimes referred to her as a “superwoman,” anticipating expedited results on all fronts. This pressure can be overwhelming, yet it also encourages secretaries to continually refine their skills and maintain a high level of professionalism.

Stagnancy

### Stagnancy Image

Career growth can be limited in secretaryship, as reaching a senior role like the MD remains an elusive aspiration for many. Varsha points out that this stagnation can be frustrating, yet the skills and experiences gained in the role can be leveraged for future ventures. Transitioning into related fields or entrepreneurship can open new doors for growth and advancement.

A Day Of Secretaryship


A typical day for Varsha begins at 9 AM with a review of pending emails and tasks from the previous day. Once the MD arrives, she presents whatever reports are needed and takes down new directives for the day. Her routine includes coordinating meetings, attending to necessary follow-ups, and documenting minutes to ensure all key decisions are recorded. At day-end, Varsha wraps up any outstanding work and prepares for the next day's tasks, exemplifying the meticulous organization that defines the role of a secretary.

As Varsha’s insights illustrate, secretaryship is a multifaceted career marked by a blend of challenges and rewards. It offers an opportunity for professionals to grow within a dynamic environment, wielding influence at the executive level while also laying the groundwork for future opportunities. With a commitment to excellence and an eagerness to learn, a career in secretaryship can indeed serve as a stepping stone to various fulfilling pathways.





Install the LifePage App to:


  1. (for Free) Watch Secretary Varsha V R’s full Secretaryship Career Talk

  2. ₹ Do a Self Assessment on Secretaryship to calculate your Dream Index, which is defined as:

    According to Varsha V R your chances of success in Secretaryship is __%

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Career Counselling 2.0




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How to get into

Secretaryship?



If you are want to get into Secretaryship, start by investing in a Career Plan.

The 14 hour process, guided by a LifePage Career Advisor, will help you introspect and check whether your interest in Secretaryship is merely an infatuation or is it truly something you wish to do for the rest of your life.

Next, your Career Advisor will help you document how you can get into Secretaryship, what education and skills you need to succeed in Secretaryship, and what positives and challenges you will face in Secretaryship.

Finally, you will get a Career Plan stating which Courses, Certifications, Trainings and other Items you need to do in the next 7 years to become world’s best in Secretaryship.





LifePage Career Plan

14 hour personalized guidance program















Your LifePage Career Advisor facilitates your guided introspection so that you systematically explore various Career options to arrive at a well thought out Career choice.

Next: your Advisor helps you figure out how you will get into your chosen Career and how will you develop the skills needed for success in your Chosen Career.

LifePage Plan will not stop at saying "to become an Architect study Architecture". It will guide you on which Certifications, Trainings and Other items you need to do along with your Architecture education to become the world's best Architect.











Links for this Talk







LifePage Career Talk on Secretaryship


Career Counselling 2.0
[Career]
https://www.lifepage.in/careers/secretaryship


Career Counselling 2.0
[Full Talk]
https://lifepage.app.link/20181018-0006


Career Counselling 2.0
[Trailer]
https://www.youtube.com/watch?v=_SkllAstT9U


(Secretaryship, Varsha V R, Jindal Aluminium Ltd, Secretary to Managing Director, PA, Assistant)







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[ 7 years Experience ]

Mandala weaving is an ancient folk art practised by the Mexicans and Native Americans. Across cultures in the world, Mandalas have always been a sacred tool of Divination. The art of Mandalas were also practised in Hinduism and Buddhism. In simple terms, Mandala means a Circle. It represents the universe the life cycles and emits a certain vibration as per its pattern. It consists of geometric patterns and forms found in Nature that carry a certain vibration. Some cultures use mandalas as sacred patterns in their embroidery, murals, paintings, temple or monastery structures, architecture, ritualistic grids, Yantras or day to day motifs. Weaving yarn mandalas is as creative and therapeutic as any other sacred form of art. The mandala represents the state of the weavers universe; also healing, unblocking, energizing and transforming unhealed aspects of the self.

"I began my career as a creative writer and copywriter with leading advertising and digital agencies. Then, I moved from a full-time job to adopt a freelancer model. Travel and art were my passions, so I decided to pursue my dreams and invest myself in what truly resonated with me. I started writing my blog obsessivecompulsivetraveller.com as a channel of expression to share my stories and experiences. I learnt energy healing and Mandala weaving on my travels and began my own sacred geometric healing arts venture Iktomi. So far my journey has been creatively and spiritually enriching."


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Career in Gardening
Gardening
Jhuri Lal
Gardener | Various Assignments
[ 11 years & 4 months Experience ]

Gardening is the practice of growing and cultivating plants as part of horticulture.

"I have not done any Schooling. I learned this Profession from my Father who was also a Gardener. I have over 10 years of experience in this Profession."


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